The RFP is an important document that serves as a prerequisite for communication with the vendor, as it conveys the purpose and requirements of the system construction to the vendor prior to proposal. However, many people are unsure of what items and granularity to include and what to emphasize in the RFP, which can result in a misunderstanding with the vendor. This document provides an overview of RFPs, their merits, and points for creating RFPs to prevent misunderstandings with vendors. It also provides links to download samples of RFPs, including a list of groupware/workflow system functional requirements and a response sheet.