Background of Introduction

With the recent promotion of DX and changes in the working environment, Meiji was required to transform its accounting operations, including the digitization of information. The company started to revamp its accounting system to maximize the digitization of accounting information, improve operational efficiency, and realize diverse work styles. After much consideration, the company decided to adopt the "HUE AC Series" as an upgrade to its existing system, the "HUE Classic" series.

2. Reasons for adopting "HUE AC Series

The "HUE AC Series" is compliant with the revised Electronic Bookkeeping Act, and enables a wide range of accounting tasks, including accounting system input and electronic storage, to be performed digitally and paperless. The adoption of this system was highly evaluated for its ability to digitize all areas of accounting operations, including not only reimbursement of advances, but also receipt of invoices (*1), accounting system input, and electronic storage, to achieve a completely paperless environment.

Compliance with the Electric Ledger Law with less burden on the field

The system is equipped with a function that automatically links to HUE EBM (*2) when vouchers are attached onsite during the application process, making it possible to automatically consolidate electronic ledger information into HUE EBM in a series of operations from input to approval. This enables compliance with the Electronic Ledger Act without increasing on-site work man-hours due to system factors.

Completely paperless

To address the issue of system fragmentation caused by the complex system map unique to large companies, HUE EBM is equipped with a mechanism that can link not only business information and journal information but also voucher information from upstream systems, thereby preventing information fragmentation caused by the complex system map that large companies tend to fall prey to. As a result, even in accounting operations of Meiji scale, seamless linkage with upstream systems has led to the realization of a completely paperless system.

Reduction of installation man-hours through upgrades

By upgrading the "HUE Classic" series, the scope of new system consideration was minimized and the following points were realized. As a result, the number of implementation man-hours was significantly reduced and Meiji was able to focus on DX realization and business improvement, which were the main objectives of the reform.

While additional development is inevitable for the introduction of other candidates for consideration, the "HUE AC Series" can be introduced without the need for add-on development.
・ The introduction period, which is normally expected to take two to three years, was reduced to about one and a half years.
・ Cost advantage due to the lack of add-on development.

(*1) Receipt of invoices is realized by the functions of other companies' invoice receipt cloud services.
(*2) HUE EBM is a function that enables electronic data conversion and centralized management of paper receipts and other documents by scanning or photographing them with a smartphone.

3. effects of the introduction of "HUE AC Series

The introduction of the new system has made it possible to go paperless for accounting slips and forms. Man-hours and costs associated with paper document management have been significantly reduced, and the digitalization of information has also improved the searchability of documents and the operational efficiency of various investigations. As a result, Meiji expects to save approximately 540,000 sheets of paper per year and approximately 2,400 hours of filing work per year.

Going forward, the company will gradually introduce the system to its group companies in Japan, with the aim of achieving a paperless office environment and optimizing operations for the entire Meiji Group.

About "HUE AC Series

The system generalizes a wide variety of business requirements and business practices required by major companies regardless of industry or business category as "standard functions" and can be introduced without customization even to customers with complex business processes. This ERP package is based on the concept of "ERP that continues to grow based on customer feedback" that is updated based on customer needs.