Privacy Policy|Works Applications, Inc.

I. Purpose of use of personal information

The Company will use personal information for the following purposes

Personal information obtained at events and seminars hosted or sponsored by the Company
- To manage the event/seminar, etc.
- To provide information on the distribution of video and audio of events and seminars, etc.
- To provide information on future events and seminars by e-mail or telephone
- To send you information about our products, goods, services, etc. by e-mail or telephone
- To mail or send materials related to products, goods, services, etc. that you have requested
- To conduct market research and develop products and services related to our business
Personal information obtained in the course of our sales activities
- To respond to questions or inquiries regarding our company and our Products / Services
- To provide our product and support information, etc.
- To provide information on our events, seminars, etc.
- To send e-mails to customers who have requested our e-mail delivery service
- To request your cooperation in surveys, etc.
Personal information of customers (contractors and business partners)
- To assist with data migration and verification checks through installation, maintenance support, etc. of our products
- To provide our Products / Services including support and group training
- To respond to questions and inquiries regarding our products, support information, etc.
- To provide information on our products, support information, events, seminars, regular meetings, subcommittee meetings, group training, etc.
- To request your cooperation in surveys regarding our Products / Services, etc.
- To manage contracts and business transactions
Personal information of our shareholders
- To fulfill our obligations under the law
- To respond to questions and inquiries regarding our company
- To provide information on our financial results briefings, general meetings of shareholders, etc.
- To request cooperation in surveys, etc. of our company
Personal information of applicants for employment and personal information received when making inquiries regarding employment
- For employment selection
- To respond to questions and inquiries regarding recruitment
- To provide information on our recruitment events, seminars, etc.
- To contact applicants who hold our company's entrance pass
- To request cooperation in surveys and questionnaires related to our recruitment activities
Personal information of our employees (including retired employees)
- To fulfill our obligations under the law
- To perform human resource-related tasks
- To provide welfare benefits
- To manage employee information of our subsidiaries and affiliates through groupware
- For business communication and business management
- For public relations activities
Personal information of subcontractor employees (technicians)
- To select engineers suitable for software development and information processing
- For sales activities related to software development and information processing
Personal information obtained through telephone call recording
- To improve call quality
- To respond to questions, requests, and requests from customers

II. Provision of personal information to third parties

We will not disclose or provide personal information to third parties without the consent of the individual, except in the following cases

When required by law
When it is necessary for the protection of the life, body, or property of an individual and it is difficult to obtain the consent of the individual
When it is especially necessary to improve public health or to promote the sound growth of children, and it is difficult to obtain the consent of the person in question
Cases in which the handling of personal information is necessary for cooperating with a national agency, a local government, or an individual or entity entrusted by either a national agency or local government to execute affairs prescribed by law, and in which obtaining the consent of the individual is likely to impede the execution of the affairs concerned.

III. joint use of personal information

The Company will share personal information as described below.

Personal Information to be Shared	Name, information related to affiliation (company name, department name, etc.), title, work history, address, telephone number, fax number, e-mail address, voice, content of questions and inquiries, responses to surveys, etc., use of Products / Services, maintenance history, and items listed in resumes and CVs for recruitment activities
Scope of joint users	The Company and each of its group companies, and Works Applications Frontier Inc.
Purpose of use by joint users	Purposes of use described in I. above
Party responsible for management of joint use	Works Applications Inc. 1-12-1 Kojimachi, Chiyoda-ku, Tokyo, Japan Sumitomo Fudosan Fukuoka Hanzomon Building Osamu Hata, Representative Director and Chief Executive Officer
Method of acquisition	Acquisition by electromagnetic means

IV. Outsourcing the handling of personal information

We may outsource all or part of the handling of acquired personal information within the scope necessary to achieve the purposes of use described in I. above. In such cases, we will conclude a nondisclosure agreement and provide necessary and appropriate supervision to the consignee.

V. Disclosure, correction, suspension of use, and deletion of retained personal data

The Company will accept requests for disclosure of retained personal data, notification of the purpose of use, correction, etc. in cases where the content of retained personal data is contrary to the facts, suspension of use, etc. and suspension of provision to third parties (hereinafter referred to as "disclosure, etc.") from the person in question. The Company accepts requests for disclosure, etc. of retained personal data from the principal. Please refer to the following for the procedures for requesting Disclosure, etc. For specific details, please contact the following office.

VI. purposes of use of retained personal data

Retained personal data acquired at events, seminars, etc. hosted or sponsored by the Company

For event/seminar management
For distribution of video and audio information on events, seminars, etc.
To provide information on future events and seminars by e-mail or telephone
To send you information about our products, goods, services, etc. by e-mail or telephone
To mail or send materials related to products, goods, services, etc. that you have requested
To conduct market research and develop products and services related to our business

Retained personal data acquired in the course of our sales activities

To respond to questions and inquiries regarding our company and our Products / Services
To provide our product and support information, etc.
To provide information on our events, seminars, etc.
To send e-mails to customers who have requested our e-mail delivery service
To request your cooperation in surveys, etc.

Retained personal data of our customers (policyholders and business partners)

To provide data migration assistance and verification confirmation through installation and maintenance support of our products
To provide our Products / Services including support and group training
To respond to questions and inquiries regarding our products, support information, etc.
To provide information on our products, support information, events, seminars, regular meetings, subcommittee meetings, group training, etc.
To request your cooperation in surveys regarding our Products / Services, etc.
To manage contracts and business related to transactions

Retained personal data of our shareholders

To fulfill our obligations under the law
To respond to questions and inquiries regarding our company
To provide information on our financial results briefings, general meetings of shareholders, etc.
To request your cooperation in questionnaire surveys, etc.

Retained personal data of applicants for employment and personal data of persons who inquire about employment

To select employees for employment
To respond to questions and inquiries regarding recruitment
To inform you of our recruitment events, seminars, etc.
To contact holders of our company's entrance pass
To request cooperation in surveys and questionnaires related to our recruiting operations

Retained personal data of our employees (including retired employees)

To fulfill our obligations under the law
To perform human resources-related tasks
To provide welfare benefits
To manage information on employees of our subsidiaries and affiliates through groupware
For business communication and business management
For public relations activities

Retained personal data of employees of our partner companies (engineers)

To select engineers suitable for software development and information processing
For sales activities related to software development and information processing

(Note) These purposes of use are a categorical description of the purposes of use of the relevant retained personal data.
*Personal data in possession refers to "personal information that constitutes a systematic collection of information, for which we have the authority to respond to all requests for disclosure, correction, addition, or deletion of content, suspension of use, elimination, and suspension of provision to third parties requested by the person in question.

VII. Procedures for responding to requests for disclosure, etc.

When requesting disclosure, etc., please contact the Personal Information Inquiry and Complaint Consultation Desk below.
We will send by mail a "Request for Notification/Disclosure of Purpose of Use of Personal Information," "Request for Correction, etc. of Personal Information," "Request for Suspension of Use of Personal Information," and "Letter of Proxy" (when designating a proxy) designated by us to the person in question or his/her representative.
Please have the person in question or his/her representative fill out the request forms in the preceding two paragraphs and send them back to us. At that time, please enclose documents to confirm the identity of the person making the request.
We will send you a "Personal Information Disclosure Notice" in response to your request for disclosure.
Please note that we may not be able to respond to your request for disclosure, etc., in accordance with the provisions of laws and regulations.

About Identity Verification

Identity Verification Documents

Driver's license
Passport
Copy of family register
Health insurance card
National pension book
Other official documents that can verify your identity

In the case of the principal

In the case of documents with a photograph, such as a driver's license or passport, please submit one of these documents. (In other cases, at least two types of documents must be submitted in principle.)

In the case of a proxy

In the case of a legal representative of the applicant, a minor or an adult ward, please submit the following documents in addition to the documents listed above.
Documents verifying the identity of the legal representative (driver's license, passport, copy of family register, health insurance card, national pension book, or two or more other official documents that can verify the identity of the legal representative; in the case of documents with a photograph such as a driver's license or passport, please submit one of them).
Documents confirming that the applicant has the right of legal representation (one of the following documents: a copy of the family register, health insurance certificate, or certificate of registered matters)

Note: If the information of your legal domicile is included in the documents to be submitted regarding identification, please send them with that part filled in.

VIII. Personal information protection administrator and contact information

Works Applications, Inc.
Kazuaki Takase
[email protected]

IX. Technology for security

We use SSL (Secure Sockets Layer) encrypted communication as a security measure to protect personal information. SSL is a common technology used to secure communications on websites and prevents interception of input data by encrypting it before it is transmitted over the Internet.

X. Cookies

A cookie is a small data file that a website writes to your hard disk when you visit the website, for example to recognize the pages you have visited.

Cookies are exchanged between the website and the user's Internet browser, but the website cannot read cookies written by other websites or other data on the user's hard disk.

Cookies are used by many websites, but you can set your browser to indicate in advance when you are about to visit a website that uses cookies or to refuse to accept cookies.

We may use cookies to enhance the information and services we provide and to make our site more convenient to use.

Unless we have obtained your consent in advance, we will not use cookies to obtain information that could identify you personally.

XI. Revisions

The contents of this "Handling of Personal Information" (hereinafter referred to as "this document") may be changed without notice to users, etc., except as otherwise provided by law or otherwise in this document.

Unless otherwise specified by the Company, the amended Document shall take effect from the time it is posted on this website.

XII. Compliance

The handling of personal information by MCC and its group companies shall comply with the laws, regulations, guidelines, etc. of the countries in which they are applicable, as well as the "Personal Information Protection Policy" posted on this website, this document, and the internal regulations, etc. of each company.

XIII. Contact for Personal Information and Complaints

For requests for disclosure, correction, deletion, suspension of use, or erasure of personal information, or for any other inquiries regarding personal information, please contact us at the following address.

Personal Information Consultation Service, Works Applications Co.

Hours: 9:30 a.m. to 6:30 p.m. weekdays (except Saturdays, Sundays, holidays and our company holidays)
Email: [email protected]