Product Literature

HUE Purchase" is the best purchasing management system for large companies.

Integrate purchase requests, purchase orders, and acceptance inspection for all items. You can check the functions and case studies of HUE Purchase.

Check it out now!

What is punch-out linkage in purchasing systems?

Punch-out linkage is a function that links a purchasing management system to an external catalog site and uses the information to make applications and place orders.
By linking to sites provided by various suppliers such as Monotaro and ASKUL, it is possible to achieve both "comprehensiveness and convenience of catalog sites" and"fraud prevention and internal control by purchasing systems," which is often regarded as an essential requirement for purchasing management systems these days.

Four advantages of the punch-out linkage of purchasing systems

So, what are the benefits of punch-out linkage in purchasing systems? Here are four typical advantages from the respective standpoints of the requesting and purchasing departments.

(1) Stress-free product selection at the usual site

The requisition department needs to apply for the items they plan to buy in the purchasing system, but it is very stressful to re-enter items to be purchased on a shopping site in the purchasing management system.
However, with Punch-Out Linkage, users can select products on their "usual site" and use it directly for application. This lowers the hurdle for users to use the system and allows stress-free application.

(2) No need to maintain catalogs

Normally, when using a purchasing system without a shopping site, the purchasing department must constantly maintain the master information in the product catalog, which is time-consuming.

However, with the punch-out linkage, the catalogs on the shopping site can be used for applications without modification. This eliminates the need to maintain catalogs on the system and significantly reduces the work time of the purchasing department.

(3) Centralized ID/password management

When transitioning from the purchasing system to the shopping site, login is automatically performed based on the account in the purchasing system, thus centralizing the system to be managed.

This eliminates the need for the requesting department to log in multiple times, providing benefits to both administrators and users.

(4) All purchase records can be centralized for analysis and improvement

Many companies that make purchases from shopping sites do not have a thorough purchasing flow through their purchasing system, resulting in disparate performance information.

However, by linking with Punch-Out, users can input data into the purchasing system in an easy-to-understand flow using their "usual site," thus enabling the centralization of results without any difficulty. Since the results are gathered in one system, supplier evaluation, analysis, and improvement can be easily performed, allowing the purchasing department to focus on more high-value work.

Points to Consider when Examining Purchasing Systems that Support Punch-Out Linkage

Although punch-out linkage may seem convenient at first glance, it is important to select the system carefully because what it can do and the effects of its introduction vary depending on the system you choose. In particular, the following points are likely to make a difference.

(1) Can it be linked to the site used by the company?

It is important to be able to link punch-outs to the sites used by the company, but there are differences in the sites that can be linked by each company's system.
It is important to inquire about sites with proven track records and sites that can be linked, and to introduce a system that is appropriate for the sites used by your company.

(2) Whether the site can be linked when placing an order

While many solutions support the linkage of catalogs when submitting an application from the requisition department, the system that actually places the order on the shopping site when the purchase order is confirmed in the purchasing system is often overlooked.

It is important to keep this requirement in mind when selecting a system, as it will greatly simplify the ordering process.

For Large Enterprises Purchase Management System HUE Purchase HUE Purchase supports punch-out linkage as a standard feature, and can be linked to dozens of sites, including e-Buntakun, Cow Net, Monotaro, Orange Book, and TANTOMORU*, to link sites when placing orders. We are always expanding the number of sites with which we can work with those not listed here, so please feel free to contact us for more information.

In addition, we have also prepared a collection of case studies of improved purchasing operations at major companies, which can be downloaded from our website. Purchasing Management Case Studies We also continuously provide useful information related to system selection, such as a collection of case studies of purchasing management case studies that show how purchasing operations have been improved at major companies. If you are interested in this information, please download and check it out.

(*Some linked sites are linked via "e-Buntakun" of Kokubu Business Service Co.

Product Literature

HUE Purchase" is the best purchasing management system for large companies.

Integrate purchase requests, purchase orders, and acceptance inspection for all items. You can check the functions and case studies of HUE Purchase.

Check it out now!