This is a past HUE Works Suite DX Solutions Electronic Book Maintenance Service Specifications The latest edition of the HERE is

1.Definition of this document

This document describes the details of the cloud services available from Works Applications, Inc. (hereafter referred to as "Works Applications") for the use of Electronic Book Maintenance. In order to use Electronic Book Maintenance, you must agree to this document and the "HUE Works Suite / HUE Works Suite DX Solutions Terms of Service" (hereinafter referred to as "Terms of Service").

In the event of any discrepancy between this document and the Terms of Service, the Terms of Service shall prevail.

In the event of any discrepancy between the terms of service and those previously presented, the most recent version of the terms of service will always take precedence.

2. Electronic Book Maintenance Service Overview

Electronic Book Maintenance is a JIIMA-certified electronic voucher management service that complies with the scanner preservation requirements of the Electronic Bookkeeping Law. By scanning or photographing paper receipts and invoices and uploading them as PDF or image files, vouchers can be managed electronically and the paper originals can be disposed of.

Electronic Book Maintenance is a service for corporate clients. Use of this service is limited to corporations (including public institutions).

Electronic Book Maintenance can be used jointly with users belonging to your group companies, etc. (hereinafter referred to as "external users"). You shall be liable to us for any and all acts related to the use of Electronic Book Maintenance by External Users, and you shall be liable to us for any and all violations of the Terms of Service or this document by External Users. You shall be liable to us for any and all violations of the Terms of Service or this document by External Users. In the event that we request disclosure of the name and address of the legal entity to which the External User belongs, you shall notify us in writing without delay.

2.1 Standard Service Features

Electronic Book Maintenance provides the following functions. In addition, we will provide the initial setup work (setup of the usage environment and account creation).

The specifications, quality, and all other details of the following functions and initial setup work shall be determined by the Company at its own discretion.

• Voucher Management
• Uploading
• Input relevant data (counterparty, date received, amount, etc.)
• Application number (voucher number) entry
• Voucher Retrieval
• Batch verification of files
• File version management
• User management
• Access control
• Audit log

2.2 Electronic Book Maintenance Optional Service

Electronic Book Maintenance provides the following services as optional services for a separate fee.

The specifications, quality, and all other details of the following services shall be determined at the sole discretion of the Company.

2.3 Environment Setup and Account Issuance

We will send you the access URL, initial login ID and password for the administrator account, starter guide, and operation manual via your preferred contact method in about one week after your application.

For the second and subsequent users, you can register by yourself with an administrator account. The billing amount will not vary depending on the number of accounts you create.

2.4 Support Services

Inquiries will be sent via e-mail or our support site "@SUPPORT" or any other method we deem appropriate. If you use e-mail, we will send you an e-mail address to which you can send your inquiry to the e-mail address you have provided. If you use "@SUPPORT", we will start the procedure for you upon receipt of the application form and user application form prescribed by us.

If you have any questions, please contact us through your preferred inquiry method and we will reply to you within 3 business days.

2.5 Usage Fees

Standard Service

Enterprise Plan

[In the case of a monthly contract]

• Monthly fee: 30,000 yen (excluding tax)

The initial monthly fee includes the initial construction cost (construction of the usage environment and account creation).
Maximum file management capacity: 100 GB. If you exceed this amount, you will be automatically charged 5,000 yen per month (excluding tax) per 100 GB.

[In the case of an annual subscription].

• Annual fee: 360,000 yen (excluding tax)

The initial annual fee includes the initial construction (construction of the usage environment and account creation).
Maximum file management capacity: 100 GB. If you exceed this amount, you will be automatically charged 5,000 yen per month (excluding tax) per 100 GB.

Light Plan

• Monthly usage fee: 2,000 yen (excluding tax)
• Initial setup (setup of usage environment, account creation) fee: 10,000 yen (excluding tax)

Maximum file management capacity: 5 GB. If you exceed this limit, you will be automatically transferred to the Enterprise Plan monthly subscription (monthly fee: 30,000 yen (excluding tax)) from the month in which you exceed the limit.
The Lite Plan is available only for customers with less than 100 employees. Even if you apply for the Light Plan, we reserve the right to deny your request based on our investigation.
Notwithstanding the provisions of 2.7.1 Calculation Method [In the case of monthly subscription] (3) of these specifications, even if the service start date is in the middle of a month, the full monthly fee (¥2,000 (excluding tax)) will be charged for that month, without any reduction or refund on a pro-rata basis.
Light Plan users are not allowed to share the service with external users.
*Light Plan is available only as a monthly subscription.
Customers using the Enterprise Plan cannot change to the Lite Plan.

Optional Service】 【Optional Service

• Additional environment: 100,000 yen (excluding tax)/per environment
• API integration:
  [For monthly contract] 50,000 yen (excluding tax)/per 3 systems per month
  [For annual contract] 600,000 yen (excluding tax)/per 3 systems per year
• All data migration: 180,000 yen (excluding tax)/per migration for up to 1,000 GB of data to be migrated; for data exceeding 1,000 GB, an additional 10,000 yen (excluding tax)/per 1,000 GB is charged.
• Setup and master data migration: 70,000 yen (excluding tax)/per visit. If the master data exceeds 10,000,000 items, an individual estimate will be provided.
• Transaction deletion: 100,000 yen (excluding tax) per transaction for data up to 1,000 GB; 180,000 yen (excluding tax) per transaction for data exceeding 1,000 GB
• All data export: 150,000 yen (excluding tax)/per time for up to 500 GB of data in the target environment. 10,000 yen (excluding tax)/per 100 GB for data exceeding 500 GB.
• Installation support: 150,000 yen (excluding tax)
• In-person support: 30,000 yen (excluding tax)/per hour

2.6 Contract Term

Standard Service]
[For monthly subscription]

• Charges will be incurred from the date of commencement of use of the Service as stipulated in the Terms of Service.
• The usage fee for the current month will be fixed according to the file management capacity actually used by the customer at the end of each month (hereinafter referred to as "used file management capacity").
• If the Service start date is in the middle of a month, the usage fee for the month in question will be calculated on a pro-rata basis.
  • Usage charge for the month = Monthly usage charge - (Monthly usage charge x number of days not used / number of calendar days)
    * "Number of days not used" is the number of days from the first day of the month to the day before the Service start date.
    The pro-rata calculation is performed by multiplying first and dividing second, and rounding off the decimal point.
  【Example】
  In case of starting usage on January 16, 2022
  
  January 16, 2022 - January 31, 2022 (for 16 days)
  = {30,000 yen - (30,000 yen x 15 days / 31 days)}
  = 15,484 yen (excluding tax)
• In the event that the subscription is terminated in the middle of the subscription period in accordance with the Terms of Service, the subscription fee for the month including the termination date will not be reduced or refunded on a pro-rata basis, but the full amount of the monthly subscription fee calculated in accordance with the above will be due and payable.

［In the case of an annual subscription]

• Fees shall accrue from the date of commencement of use of the Service as set forth in the Terms of Service.
• If the Service Commencement Date is the first day of a month, the initial contract period shall be one year from the Service Commencement Date, and the initial usage fee shall be the amount specified as the annual usage fee.
  Example]
  If you start using the Service on January 1, 2022, the initial contract period will be from January 1, 2022 to December 31 of the same year, and the initial usage fee will be 360,000 yen (excluding tax), which is the annual usage fee.
  
• If the Service start date is in the middle of a month, the initial subscription period shall be from the Service start date to the end of the month that includes the date one year after the Service start date, and the initial usage fee shall be the monthly usage fee calculated on a daily basis (the calculation method is the same as that for the monthly subscription on a daily basis) for the month that includes the relevant service start date, plus the annual fee. The initial fee will be the amount obtained by adding the monthly fee (calculated on a pro-rata basis (the calculation method is the same as the pro-rata calculation method for monthly subscriptions)) to the annual fee.
  Example]
  If you start using the service on January 16, 2022, the initial contract period will be from January 16, 2022 to January 31, 2023, and the initial usage fee will be as follows.
  
  ① From January 16, 2022 to January 31, 2022 (for 16 days)
  = {Monthly charge - (Monthly charge x number of days not used / number of calendar days)}
  = {30,000 yen - (30,000 yen x 15 days / 31 days)}
  = 15,484 yen (excluding tax)
  
  ② From February 1, 2022 to January 31, 2023 (for 12 months)
  = annual fee
  = ¥360,000 (excluding tax)
  
  Therefore, the first fee = (1) + (2) = ¥375,484 (excluding tax)
• The subscription period for the second and subsequent subscription periods is one year from the day following the expiration date of the previous subscription period, and the usage fee for the next subscription period will be determined based on the usage file management capacity as of the end of the month preceding the month in which the current subscription period expires (hereinafter referred to as the "expiration month"). If the file management capacity used exceeds the maximum file management capacity (100 GB) available at the annual fee, the customer will be required to pay in a lump sum the annual fee plus the monthly excess usage fee (5,000 yen (excluding tax) per month per 100 GB) for 12 months, which corresponds to the excess capacity. The maximum available file management capacity will be increased by the amount of the excess usage fee paid for the next contract period.
  Example]
  If the current contract term is from January 1, 2022 to December 31, 2022, and the file management capacity used is 450GB as of the end of November 2022, the monthly excess usage fee will be 20,000 yen (excluding tax) since the excess capacity is 350GB.
  The monthly excess usage fee will be 20,000 yen (excluding tax) since the excess capacity is 350GB. Therefore, the usage fee for the next contract period (from January 1, 2023 to December 31, 2023) will be 600,000 yen (excluding tax), which is the annual fee of 360,000 yen (excluding tax) plus 240,000 yen (excluding tax) for 12 months of 20,000 yen (excluding tax). As a result, the maximum available file management capacity will increase from 100GB to 400GB, or 500GB, for the next contract period only (from January 1, 2023 to December 31, 2023).
• During the contract period, we will check the file management capacity used at the end of each month. If the file management capacity exceeds the maximum file management capacity available at that time, the monthly overage charge (5,000 yen (excluding tax)/100GB per month) will be determined according to the excess capacity, and the monthly overage charge multiplied by the number of months from the month of excess to the expiration month of the contract period will be charged in a lump sum. The same shall apply thereafter. The maximum file management capacity will be increased by the amount of the excess usage fee paid for the period from the month of the excess to the month of the expiration of the contract term.
  If, at the end of the month in which the subscription expires, the file management capacity used exceeds the maximum file management capacity available at that time, the monthly excess usage fee (5,000 yen (excluding tax) per 100 GB per month) for the month in which the excess capacity is used will be determined according to the excess capacity, and the monthly excess usage fee for the current subscription period will be paid as the excess usage fee. In addition, the monthly excess usage fee for the next contract period shall be paid in a lump sum for 12 months (as described in (4) above, since the usage fee for the next contract period has already been determined and paid as of the last day of the month prior to the expiration month of the contract period, the excess usage fee for the next contract period shall be paid in a lump sum for 12 months). (As stated in (4) above, since the usage fee for the next contract period has already been determined and paid at the end of the month prior to the expiration month, any excess usage fees discovered at the end of the expiration month will be paid at this time as additional usage fees for the next contract period). (Since the excess fee is already paid on the last day of the month in which the contract expires, the maximum available file management capacity will be increased by the amount of the excess fee paid for the month and the next contract period only.
  Example 1]
  If your file management capacity exceeds the maximum file management capacity available at the end of the month prior to the expiration month of the contract term
  
  If your file management capacity is 250GB as of the end of February 2022 and the maximum file management capacity available at the end of February 2022 under the current annual contract from January 1 to December 31, 2022, and the maximum file management capacity available at the end of February 2022 is 1,000GB as of the same date, the maximum file management capacity available at the end of February 2022 is 1,000GB. If the maximum available file management capacity is 100GB as of the end of February 2022, and the excess capacity is 150GB, the monthly excess usage fee for the month of February will be 10,000 yen (excluding tax), and 110,000 yen (excluding tax), calculated by multiplying 10,000 yen (excluding tax) per month by 11 months from February to December, will be paid in a lump sum. The monthly fee will be 10,000 yen (excluding tax) multiplied by 11 months from February to December. As a result, the maximum available file management capacity will increase from 100GB to 200GB to 300GB for the period from February to December 2022.
  
  Furthermore, if the maximum file management capacity available as of the end of April 2022 is 320 GB, the excess capacity will be 20 GB because the maximum file management capacity available as of the same date is 300 GB, and the monthly excess usage fee for April, the month of the excess, will be 5,000 yen (excluding tax), and the monthly excess usage fee will be 5,000 yen (excluding tax) for the month of the excess. The monthly fee of 5,000 yen (excluding tax) multiplied by nine months from April to December will be 45,000 yen (excluding tax), which will be paid in a lump sum. The maximum available file management capacity will be increased by 100 GB from 300 GB to 400 GB for the period from April to December 2022.
  Example 2]
  When the used file management capacity exceeds the maximum file management capacity available at the end of the month in which the contract term expires
  
  If the used file management capacity is 320GB at the end of December 2022 under the current annual subscription contract from January 1, 2022 to December 31 of the same year, and the If the maximum file management capacity available is 300GB, the excess capacity is 20GB, so the monthly excess usage fee for the excess month of December will be 5,000 yen (excluding tax), and the monthly excess usage fee for the next contract period will be 5,000 yen (excluding tax) for the current contract period, plus 5,000 yen (excluding tax) for the next contract period, for a total of 12 months. The new fee is 65,000 yen (excluding tax), which is the sum of 5,000 yen (excluding tax) for the current contract period and 60,000 yen (excluding tax) for 12 months of 5,000 yen (excluding tax) per month as the excess usage fee for the next contract period, payable in a lump sum. As a result, the maximum available file management capacity will increase by 100GB from 300GB to 400GB for December 2022 and the next contract period (from January 2023 to December 2023) only.
• Even if the subscription is terminated in the middle of the contract period in accordance with the Terms of Service, the annual fee will not be reduced or refunded on a pro-rata basis, and the full amount of the annual fee calculated in accordance with the above will be due and payable.

Optional service】
API integration
[For monthly subscription]

• Even if you start using the optional service in the middle of a month, the monthly fee for that month will not be reduced or refunded on a pro-rata basis, and you will be required to pay the full amount of the monthly fee.

[In the case of an annual subscription].

• In the case where the usage start date of the optional service is the first day of the contract period of the current standard service
  Even if the current standard service is the first contract period and the start date of such contract period is in the middle of the month, the usage fee for the optional service will not be reduced or refunded on a pro-rata basis and the full monthly fee for the month in which such optional service usage start date belongs will be charged. The full amount of the monthly fee for the month in which the start date of the optional service falls shall be added to the annual fee.
• In the case where the start date of the Optional Service is in the middle of the contract term of the current standard service
  , the initial fee for the Optional Service shall be the sum of the monthly fee for the number of months from the month in which the start date of the Optional Service falls to the month in which the contract term of the current standard service expires. Even in the case of starting in the middle of a month, the usage fee for the month in question will not be reduced or refunded on a pro-rata basis, and the full amount of the monthly fee must be paid.

[Invoice payment

Standard Service

[In the case of a monthly contract]

• The closing date is the last day of each month, and payment is due on the last day of the following month (deferred payment).

[In the case of an annual subscription].

• The due date of the usage fee for the initial subscription period is (1) the last day of the current month if the Service start date is the first day of the month, or (2) the last day of the following month if the Service start date is in the middle of the month.
  Example:
  (1) If the Service Start Date is January 1, 2022, the fee for the initial subscription period will be due on the last day of January 2022.
  (2) If the Service Commencement Date is January 2, 2022, the usage fee for the first subscription period will be due at the end of February 2022.
• The payment date for the usage fee for the second and subsequent contract periods shall be the last day of the month prior to the month in which the contract period expires, and the usage fee for the next contract period shall be paid on the last day of the month in which the contract period expires (advance payment).
  Example]
  If the current contract period is from January 1, 2022 to December 31, 2022, the usage fee is fixed on the last day of November 2022, the month before the expiration month, and the usage fee for the next contract period (from January 1, 2023 to December 31, 2023) is due by the last day of December 2022, the expiration month of the contract period. The usage fee for the next contract period (from January 1, 2023 to December 31, 2023) shall be paid by the end of December 2022, the expiration date of the contract period.
• (For customers who exceed the contract term on the last day of the expiration month and continue the next contract term, "the last day of the month following the month of excess" means the last day of the first month of the next contract term).
  Example 1]
  In the case of an annual contract whose current contract term is from January 1, 2022 to December 31, 2022, if the file management capacity used at the end of April 2022 is 320GB and the maximum file management capacity available at the same point in time is 300GB, the payment due date for the 20GB excess capacity (the month of the excess If the maximum file management capacity available at that time is 300 GB, the payment due date for the excess capacity of 20 GB (the payment due date for the excess month of 9 months from April 2022 to December of the same year) will be the last day of May 2022.
  Example 2]
  In the case of a current annual subscription contract from January 1, 2022 to December 31, 2022, if the file management capacity used at the end of December 2022 is 320GB and the maximum file management capacity available at the same date is 300GB, the payment due date for the excess capacity of 20GB (the excess month The payment due date for the excess usage fee for December 2022 and the excess usage fee for the next contract period (12 months from January 2023 to December 2023) will be the last day of January 2023.

[Optional service]
API integration
[In case of monthly contract] [Optional service

• The same as in the case of a monthly contract for standard service.

［In the case of an annual subscription]

• The same as (1) and (2) in the case of an annual subscription for the Standard Service (provided, however, that "the date of commencement of use of the Service" shall be read as "the date of commencement of use of the Optional Service"). The same as (1) and (2) in the case of an annual subscription for the Standard Service.

Additional environment / All data migration / Configuration data and master data migration / Deletion of transaction data / Export of all data / Implementation support / Face-to-face support via web conference

• Payment is due in a lump sum at the end of the month following the month in which the order is placed.
  Billing will be done by the method specified by us.

All company names and product names appearing in this document are registered trademarks or trademarks of their respective companies.

Supplementary Provisions

The revised specification shall be effective as of January 13, 2026.

• 1st revision effective date: November 18, 2020
• 2nd revision enforcement date: January 15, 2021
• 3rd revision effective date: February 18, 2021
• 4th revision: April 6, 2021
• 5th revision enforcement date: July 13, 2021
• 6th revision effective date: January 1, 2022
• Seventh revision effective date: March 10, 2022
• 8th revision: September 6, 2022
• 9th revision: October 3, 2022
• Tenth revision: December 20, 2022
• 11th revision: April 1, 2023
• 12th revision: July 3, 2023
• 13th revision: November 20, 2023
• 14th revision: April 3, 2024
• 15th revision: November 22, 2024

• 16th revision: January 13, 2026